Information Act GMSA Manual
1. Introduction
The COMPANY conducts business as a manufacturer, assembler and distributor of motor vehicles and components.
2. Company Contact Details
Persons designated / duly authorised persons
The Legal Department
Postal Address:
PO Box 1137
Port Elizabeth
6000
Street Address:
Kempston Road
Port Elizabeth
6001
Tel No: 041 403 2776 or 041 403 2229
Fax No: 041 403 2902
3. The ACT
3.1 The ACT grants a requester access to records of the COMPANY, if the record is required for the exercise or the protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
3.2. Requests in terms of the ACT shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariffs are dealt with in paragraphs 6 and 7.
3.3 Requesters are referred to the Guide to be compiled by the South African Human Rights Commission, which will contain information for the purposes of exercising Constitutional Rights. The Guide will be available in 2001.
The contact details of the Commission are:
Postal Address:
Private Bag 2700
Houghton
2041
Tel No: 011 484 8300
Fax No: 011 484 0582
Website: www.sahrc.org.za
4. Company Record classification key
|
Classification No. |
Access |
Classification |
|
1 |
May be Disclosed |
Public Access Document |
|
2 |
May not be Disclosed |
Request after commencement of criminal or civil proceedings [s7] |
|
3 |
May be Disclosed |
Subject to copyright |
|
4 |
Limited Disclosure |
Personal Information that belongs to the requester of that information [s61] |
|
5 |
May not be Disclosed |
Unreasonable disclosure of personal information of Natural person [s63(1)] |
|
6 |
May not be Disclosed |
Likely to harm the commercial or financial interests of third party [s64(a)(b)] |
|
7 |
May not be Disclosed |
Likely to harm the Company or third party in contract or other negotiations [s64(c)] |
|
8 |
May not be Disclosed |
Would breach a duty of confidence owed to a third party in terms of an Agreement [s65] |
|
9 |
May not be Disclosed |
Likely to compromise the safety of individuals or protection of property [s66] |
|
10 |
May not be Disclosed |
Legally privileged document [s67] |
|
11 |
May not be Refused |
Environmental testing / investigation which reveals public safety / environmental risks [s64(2); s68(2) |
|
12 |
May not be Disclosed |
Commercial information of Private Body [s68] |
|
13 |
May not be Disclosed |
Likely to prejudice research and development information of the Company or a third party [s69] |
|
14 |
May not be Refused |
Disclosure in public interest [s70] |
5. Summary: Records Availability
|
Departmental Records |
Subject |
Classification No. |
|
Corporate Communications Division |
Product Information |
1 |
|
Public Corporate Records |
1 |
|
|
Media Releases |
1 |
|
|
Safety, Health and Environmental Department |
Environmental Policy |
1 |
|
Environmental Records |
11,14 |
|
|
Health & Safety Records |
4,5,8 |
|
|
Human Resources Division |
Staff Records |
4,5,9 |
|
Employment Contracts |
4,5 |
|
|
Policies and Procedures |
4 |
|
|
Finance Division |
Audited Financial Statements |
12 |
|
Tax Records (Company & Employees) |
12 |
|
|
Motor Industry Development Programme Records |
12 |
|
|
Asset Register |
12 |
|
|
Management Accounts |
12 |
|
|
Risk Management/Company Secretary Division |
General Contract Documentation |
6,12 |
|
Trade Marks |
1 |
|
|
Statutory Records |
12 |
|
|
Sales and Marketing and After Sales Division |
Market Information |
12,13 |
|
Customer Information: |
1 |
|
|
- Product Brochures |
|
|
|
- Owner Manuals |
|
|
|
Field Records |
4,12 |
|
|
Performance Records |
12 |
|
|
Product Sales Records |
1 |
|
|
Marketing Strategies |
12 |
|
|
Customer Database |
12 |
|
|
Dealer Franchise Documents |
6,7,12,13 |
|
|
Vehicle Assembly Operations Department |
Production Records |
12 |
|
Quality Records |
12 |
|
|
Production Engineering Division |
Vehicle and Components Specifications |
3,12,13 |
|
Engineering Records |
12 |
6. Form of request/prescribed forms
To facilitate the processing of your request, kindly:
6.1 Use the prescribed form, available on the Website of the COMPANY at the following address: www.gmsa.co.za
6.2 Address your request to the Legal Department
6.3 Provide sufficient details to enable the COMPANY to identify:
a) The record(s) requested;
b) The requester (and if an agent is lodging the request, proof of capacity);
c) The form of access required;
d) (i) The postal address or fax number of the requester in the Republic;
(ii) if the requester wishes to be informed of the decision in any manner (in addition to written) the manner and particulars thereof;
e) The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.
7 Prescribed Fees
The following applies to requests (other than personal requests):
7.1 A requestor is required to pay the prescribed fees of (R50.00) before a request will be processed;
7.2 If the preparation of the record requested requires more than the prescribes hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted);
7.3 A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;
7.4 Records may be withheld until the fees have been paid
7.5 The Fee Structure is available on the website of the COMPANY, at the following address www.gmsa.co.za
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